Track Witnesses

Track witnesses throughout the investigation and prosecution process, including contact information, availability, and subpoena status.

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Access Witness Management

Navigate to Legal → Witnesses tab.

You'll see all witnesses across your cases with:

• Witness name and contact info
• Associated case
• Subpoena status
• Availability notes

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Add a Witness

From the Legal Section

1. Click Add Witness
2. Search for an existing person or create new
3. Select the associated case
4. Enter contact information:
   • Phone number(s)
   • Email address
   • Address
   • Employer/work contact
5. Add initial notes
6. Click Save

From a Case

1. Open the case → People tab
2. Click Add Person
3. Set role to Witness
4. Complete the person details
5. Click Save

The person appears in both the case and witness management.

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Track Subpoenas

Issue a Subpoena

1. Find the witness in the list
2. Click Issue Subpoena
3. Enter:
   • Court date
   • Time to appear
   • Courtroom/location
   • Special instructions
4. Click Generate

IronCase creates the subpoena document for service.

Track Service Status

Update status after each service attempt.

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Availability Tracking

Record witness availability for court dates:

1. Open the witness record
2. Click Availability
3. Mark dates as:
   • Available — Can appear
   • Unavailable — Cannot appear (with reason)
   • Unknown — Need to confirm
4. Add notes about scheduling constraints

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Contact Log

Track all witness communications:

1. Open the witness record
2. Click Contact Log
3. Click Add Contact
4. Record:
   • Date and time
   • Contact method (phone, email, in-person)
   • Officer who made contact
   • Summary of conversation
   • Follow-up needed
5. Click Save

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Testimony Notes

Prepare for court by tracking key testimony points:

1. Open the witness record
2. Click Testimony Notes
3. Add sections for:
   • Expected testimony topics
   • Key facts witness can establish
   • Potential cross-examination areas
   • Prior inconsistent statements (if any)
4. Link to interview recordings or transcripts

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Witness Alerts

Set reminders for witness-related tasks:

• Subpoena service deadlines
• Follow-up contact dates
• Court appearance reminders
• Availability confirmation needed

Alerts appear on your dashboard and in the Legal calendar.

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Best Practices

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Related

• Manage Court Calendar
• Prepare Criminal Filing
• Case Detail Tabs