How to Track Evidence Custody

This guide shows you how to track and maintain the chain-of-custody for physical evidence in IronCase.

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Understanding Chain-of-Custody

Chain-of-custody documents every person who handled evidence and what they did with it. This ensures:

• Evidence integrity
• Court admissibility
• Accountability
• Audit compliance

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Custody Event Types

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Recording a Custody Event

1. Go to Evidence and select the item
2. Click Log Custody Event
3. Select the event type
4. Enter details:
   • Date and time
   • Location
   • Receiving party (if transfer)
   • Purpose/reason
   • Storage location (if applicable)
5. Click Save

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Transferring Evidence

When handing off evidence to another person:

1. Open the evidence record
2. Click Transfer Custody
3. Select the receiving party
4. Enter transfer details:
   • Reason for transfer
   • Expected return date (if temporary)
   • Special handling instructions
5. The receiving party must acknowledge receipt
6. Both parties are logged in the custody chain

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Viewing Custody History

1. Open any evidence record
2. Go to the Custody tab
3. View the complete chronological history
4. Each entry shows:
   • Event type
   • Date/time
   • Person responsible
   • Location
   • Notes

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Best Practices

At Collection

• Document exact location found
• Note condition of evidence
• Photograph before handling
• Use proper packaging

During Transfer

• Never leave evidence unattended
• Verify recipient identity
• Get acknowledgment before releasing
• Document any condition changes

In Storage

• Record exact storage location
• Note any access restrictions
• Maintain environmental controls
• Conduct periodic inventory

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Generating Custody Reports

For court or compliance:

1. Open the evidence record
2. Click Generate Report
3. Select Chain of Custody Report
4. Review and download
5. Report includes all custody events with timestamps

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Related

• Add Evidence
• Evidence Types Reference